Township Board Minutes - August 10, 2004-Special

Mr. Stuart called the meeting to order at 5:17 p.m. at the Supervisor’s Conference Room.

Roll Call Present: Kelly, Rosso, Stuart, Travis, Wenger

Absent: McCrary, Wagner

Also Present: Tom Biehl, Randy Ford – HRC Engineering Consultants

Linda Richardson, DPW Director

Ms. Andrea Schroeder, 5641 Golf Point Drive, read a statement from the residents of the Ridge at Morgan Lake regarding apparent violations on the part of the developer.

Mr. Stuart stated the purpose of the meeting is to award bids for Andersonville Road SAD and D.W.R.F. Capital Improvement Funding.

Ms. Richardson stated the background on the bidding for this project. She further stated that it has been suggested that the Township pay the original cost out of the SAD with reimbursement coming out of bonding.

Mr. Wenger stated he will contact Mr. Wyzgoski regarding reimbursement next year out of bonding.

Motion by Travis, supported by Rosso, to award the Andersonville Road SAD bid for construction to ManCon Michigan Inc. for a total cost of $365,653.24. The motion carried unanimously.

Motion by Travis, supported by Rosso, to adopt a Resolution to be drafted by the Clerk, to be signed by the Supervisor to adopt a Reimbursement Resolution with regard to Andersonville Road SAD for all legal, engineering, bonding and construction expenses.

Motion by Travis, supported by Rosso, to approve the Reimbursement Resolution for payment of all legal, engineering, bonding and construction expenses in regard to the Andersonville Road SAD. The motion carried unanimously.

Mr. Biehl commented on the bids being ten percent over on results. He further stated he was pleased with the bid results although the steel and oil prices are rising with the economy.

Ms. Richardson stated that Clarkston and Mann Roads were not qualified under the DWRF Funding so these roads would not be included in the total project cost. She further stated that it has been suggested that the Township pay the original cost out of the Water Fund Balance with reimbursement coming out of bonding.

Mr. Wenger stated he will contact Mr. Wyzgoski regarding reimbursement next year out of bonding.

Mr. Rosso questioned when the project should be commencing. Mr. Biehl stated sometime on or about October 15.

Mr. Stuart stated the Board has the option to add Clarkston and Mann Roads water main into this project at a cost of $1,500,000. He stated that Clarkston Road should be included because of the possible future violations with the State. Mann Road is not needed now but would complete the water main loop. He recommended a total of $2,676,000 to do both roads in excess of the eighteen million to be reimbursed from the DWRF project and to cover the excess over DWRF approved funds. The Township could seek additional funding from DWRF through a letter of intent.

Mr. Travis agreed doing adding both roads with the current status of the economy. The contractors will have people already on site and we should take the opportunity.

Mr. Biehl supplied and commented on the engineering contract from HRC dated July 19, 2004. He stated that it was specific for water project billings. HRC has not included any mark up for billings; they will be forwarded directly to the Township for payment. He further supplied an example of fees from a Manual and Reports on Engineering Practices.

Motion by Travis, supported by Kelly, to enter into contract with HRC for design engineering services for the DWRF Capital Improvement Funding Project and authorizing the Supervisor to sign the contract. The motion carried unanimously.

Motion by Wenger, supported by Travis, to authorize payment in excess of eighteen million to complete the DWRF project to include Clarkston and Mann Roads with approximately 2.6 million to be from the Water Fund Balance. The motion carried unanimously.

Motion by Wenger, supported by Rosso, to apply for one-million from the DWRF Capital Improvement Funding for additional funds as soon as feasible with whatever means possible. The motion carried unanimously.

Motion by Travis, supported by Wenger, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 1. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $4,608,663.00 from O’Laughlin Construction Company; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to O’Laughlin Construction Company, contingent upon successful financial arrangements with the DWRF.

Motion by Rosso, supported by Travis, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 2. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $5,096,918.00 from Sorensen Gross, Inc.; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to Sorensen Gross, Inc. contingent upon successful financial arrangements with the DWRF.

Motion by Kelly, supported by Wenger, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 3. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $1,587,347.00 from Man Con Michigan, Inc.; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to Man Con Michigan, Inc., contingent upon successful financial arrangements with the DWRF.

Motion by Wenger, supported by Kelly, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 4. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $1,670,000.00 from C.B. & I Contructors, Inc.; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to C.B. & I Constructors, Inc., contingent upon successful financial arrangements with the DWRF.

Motion by Kelly, supported by Wenger, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 5A. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $2,700,116.46 from Mago Construction Company; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to Mago Construction Company, contingent upon successful financial arrangements with the DWRF.

Motion by Rosso, supported by Travis, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 5B. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $615,210.76 from Man Con Michigan Inc.; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to Man Con Construction Company, contingent upon successful financial arrangements with the DWRF.

Motion by Travis, supported by Rosso, to approve the Resolution to Tentatively Award a Construction Contract for Water System Improvements Contract 6. The motion carried unanimously.

Roll Call: Ayes: Kelly, Rosso, Stuart, Travis, Wenger

Nays: None

Absent: McCrary, Wagner

WHEREAS, the water system improvements project formally adopted on April 15, 2003 will be funded through the State of Michigan’s Drinking Water Revolving Loan Fund (DWRF) program; and

WHEREAS, the Charter Township of Independence has sought and received construction bids for the proposed improvements and has received a low bid in the amount of $757,325.00 from O’Laughlin Construction Company, Inc.; and

WHEREAS, the Township’s engineer, Hubbell, Roth and Clark, Inc. has recommended awarding the contract to the low bidder.

NOW THEREFORE BE IT RESOLVED, that the Charter Township of Independence tentatively awards the contract for construction of the proposed water system improvements project to O’Laughlin Construction Company, Inc., contingent upon successful financial arrangements with the DWRF.

Motion by Kelly, supported by Rosso, to adjourn the meeting at 6:02 p.m. The motion carried unanimously.

Respectfully submitted,

Dale A. Stuart, Supervisor

Joan E. McCrary, Clerk